Your customers have high expectations—and if your business can’t meet them, they’re going to leave you for your competitors.
If that sounds harsh, well, it is. In addition to getting a product or service that works for them, they want to buy from companies that make it easy to get help when they need it, that go above and beyond for them, and that make them proud to support their corporate culture and philosophy.
You already know that the customer experience doesn’t end with a sale—it’s an ongoing work in progress that companies should be constantly seeking to improve and iterate on. To get you started, here are our suggestions for how you can make your customers love interacting with your business.
Customer interactions are instances when people communicate and engage with businesses. These moments occur throughout the customer journey and typically relate to marketing campaigns, sales promotions, and service-related issues.
There are plenty of reasons why customers interact with businesses—not to mention the plethora of channels they use, too. Overall, there are three main reasons why customers interact with a business: marketing, sales, and customer service. In each of these, customers have different needs, goals, and expectations from your brand, but that doesn’t make one reason more important than another. All of these reasons are important opportunities for your brand to acquire, convert, and delight your customers.
Let’s look at some examples of customer interactions, categorized by marketing, sales, and customer service.
Examples of Customer Interactions
Customer Interactions in Marketing
- A customer sees an advertisement for your brand on social media and comments on it.
- A customer goes into your store and asks about the features of a specific product or service.
- A customer signs up for your email newsletter to receive weekly updates and promotions.
- A customer goes to one of your dealership events.
Customer Interactions in Sales
- A customer calls your support line and asks to speak with a sales representative.
- A customer is surfing your website and decides to open a live chat conversation with a sales representative.
- A sales representative emails a customer to follow up on a conversation they had earlier.
Customer Interactions in Customer Service
- A customer calls a support line to get help with a product or service.
- A customer has a question about a product, service, or marketing promotion, and reaches out to your brand on social media.
- A customer who’s upset with their customer experience writes a negative review of your brand.
Before we move on, it’s important to note the channels that customers can use to interact with your business. While new channels seem to be created every day, here are some of the most popular ones:
- Email Webpage
- Phone Live Video
- Live Chat In-Person
- Social Media Snail Mail
Now, let’s look at how you can make every customer interaction memorable with these handy tips.
How to Make Every Interaction with Customers the Best it Can Be: 7 Tips
1. Show empathy and gratitude.
Are you familiar with the golden rule? “Treat others as you want to be treated.”
The customer service golden rule should be “Treat customers as you want to be treated as a customer.” (I know it’s not as catchy, but I’m making a point here.)
We’ve written about the importance of empathy in a customer-facing role a few times before, and it deserves to be underscored again here.
It might sound simple, but making sure each and every one of your customer interactions demonstrates your empathy for your customers’ struggles, and your gratitude for their loyalty, goes a long way. Here are some ways to do that:
Thank your customers—for everything. Thank them for their patience if your dealership experiences an outage or disruption in service. Thank them for understanding if you or your dealership makes an error. Thank them for their loyalty when they renew or buy again. Thank them for taking the time to share their feedback, whether it’s good or bad.
Be empathetic in your responses to customer complaints and issues. Say “I’m sorry” for whatever the issue is impacting in their day-to-day. The issue could be losing them time or money, or just causing a tremendous headache. You don’t always know what’s going on in your customers’ daily lives, so err on the side of apologetic if they come to you with an issue—great or small.
Customers are more likely to spend more and be loyal longer if they have a history of positive experiences with your dealership. Do your part to make each sign-off positive and gracious to make your customers feel good about working with you.
2. Be conscientious.
This is a lesson you may have learned when you were a student, or in your first job, and it’s important in your customer-facing job, too.
It’s of utmost importance to be conscientious, and to responsibly follow-up to every customer communication you engage in with a solution, a forum for feedback, or helpful educational resources they can benefit from.
Whether you’re connecting with customers on the phone, via email, or by commenting on social media, your customers might think that reaching out won’t solve their problem (because—let’s face it—it can feel like that’s often the case when it comes to contacting customer service). Here are a few ways you can prove them wrong:
If you can’t solve a customer’s problem with them in the first interaction, provide them with an exact and reasonable timeframe within which they can expect a resolution. Set a clear time and date, and put the responsibility on your plate to follow up.
If your customer runs into an issue that you resolve, follow up with them a week or two later to make sure they aren’t still running into the same issue.
Better yet, do research to investigate when your customers typically encounter issues with your product, and reach out proactively with educational communications to try to prevent that friction in the first place.
If you’re in an ongoing relationship with a group of customers, take the time to learn more about them and their business, and reach out from time to time with information about their industry, or congratulations about a milestone.
3. Be transparent and communicative.
It’s extremely important to be transparent when you communicate with your customers—especially if it’s about a mistake or error caused by you or your product.
Using your empathy and gratitude muscles, don’t hesitate to explain the situation, apologize for the issue, and communicate how it happened—and how it won’t happen again. If it could happen again, be clear on that so your customer can prepare for the future.
Particularly if your product or service concerns customers’ personal data or information, you need to take your responsibility to your customers seriously. In today’s era of data breaches and credit card hacking, customers want to understand what you’re doing to fix problems and prevent them from happening again. Make sure you’re prepared with transparent customer communications during times like these—and if you’re not, ask your team manager or director for better guidance.
4. Ask for and act on customer feedback.
You can’t just give the term “valued customer” lip service—you need to walk the walk by regularly asking for and acting on customer feedback.
Regularly asking customers for feedback via surveys is an effective way to identify potential problems before they cause your customers to churn. Surveys also provide customers with an avenue to voice their thoughts on your product or your customer service in a way that makes them truly feel valued, and their specific feedback on 1:1 interactions with employees gives you the opportunity to better hone your processes—or to shout out employees going above and beyond.
Your dealership may already have a process in place for regularly soliciting feedback, in which case you don’t want to inundate your customers with even more communications that could lead to survey fatigue.
If your dealership already has asking for feedback down pat, make sure you’re soliciting feedback in your 1:1 conversations with customers. Even if it’s not official or on the record, qualitative feedback will help you improve your service, and customers will appreciate the opportunity to be honest and share their views.
5. Delight your customers whenever you can.
We’re big advocates of delighting your customers, and a big element of delight is the surprise element.
Make sure to take time periodically to surprise your customers. You don’t necessarily need to surprise them with a gift or a discount (although those can definitely be nice). Sometimes, something as simple as a thank you letter, dealership swag, or a shoutout on social media can go a long way toward building goodwill and an emotional connection with your customers. And an emotional connection can sometimes be a bigger predictor of loyalty than responses to customer satisfaction surveys.
6. Go where your customers are.
As a customer, nothing annoys me more than when I send a Twitter DM to a company to complain about something, and they reply back with a number I can call to voice my concerns. I’m already experiencing friction dealing with an issue with the product—I shouldn’t have to wait on hold to hear from a customer support rep, too.
It’s your job to make it as easy and painless as possible for your customers to get the answers they need to use your product or service. To do that, you should have a plan in place for providing service across a variety of channels where your customers typically reach out to you.
Strive to always respond to customer requests and issues on the same platform where they originally reached out. There are always exceptions to this—sometimes, you just have to talk out an issue or hop on a video call—but you should make every effort to keep communications on the same platform where your customer originally asked you for help. This helps you engage with customers faster to get them the answer they need.
7. Talk like a human.
Our final suggestion to make your customers love reaching out to you—even in cases of problems—is to talk like a human.
Your customers aren’t looking for scripted corporate-speak when they call or write to you in need of assistance. Particularly if you’re communicating with customers on social media, scripted, formal language can ring hollow and insincere.
If you’re in the middle of solving a customer issue, feel free to keep language professional. But once you’ve solved a customer’s problem, or if a customer is reaching out to share positive feedback, feel free to be less scripted, and more yourself.
Use good judgment to communicate with customers authentically in your own voice. For example, if customers are reaching out to you on Twitter, don’t be shy about responding back to them with a GIF or a hashtag. If you’re leaving them a comment on Instagram, try to work in an emoji. Little personal touches can endear you to your customers and make them more excited to connect with you.
Customer expectations are higher than ever and word of mouth travels fast! And as the customer becomes even more empowered, it increases the importance of the customer experience.
Customer experience is an area that needs constant nurturing and care, and with a greater focus on customer experience strategy, companies will realize a positive impact on customer loyalty, higher retention, and increased revenue growth.